Bylaws of the Democratic Town Committee of Foxborough
ARTICLE I NAME
This organization shall be known as the Foxborough Democratic Town Committee, herein after called the Committee.
Article II - PURPOSES
This Committee is organized and constituted under authority of and in accordance with the provisions of the General Laws of the Commonwealth, and shall have as its purposes the following: to foster and advance the ideals and aims of the Democratic Party; to work and organize for the success of the Democratic candidates of the District, County, State and Nation; to do all things necessary and incidental to the building and strengthening of the Democratic Party in Massachusetts and within Foxborough.
Article III - MEMBERSHIP
A. The Committee shall consist of thirty five (35) [or number designated and reported to the Massachusetts Secretary of State prior to Presidential Primary elections] registered Democrats in Foxborough who shall have been elected at the Presidential Primary for a period of 4 years together with those elected to membership by the members of said Committee, in conformance with the provisions of law.
B.The Committee shall meet in accordance with DSC policy to reorganize. The Committee shall choose a Chairperson, Vice Chairperson, Secretary, Treasurer, Affirmative Action and Outreach Advisor, and such other officers as it may decide to elect.
C. The Committee may, by vote at any meeting, authorize the appointment of associate members. Associate members shall not have the right to vote but shall have such other powers and duties as the Committee may determine. By majority vote of the Committee, an associate member may be made a full member at any time, provided such action does not cause the membership to exceed the total membership allowed by law as found on file with the Secretary of State’s Office.
D. Any duly elected member of the Committee who changes residence from the community during the said four years shall cease to be a member of the Committee at that time. Said member is obliged to notify the Chairperson in writing as soon as possible of the change of residence.
E. Vacancies shall be filled by majority vote of the Committee. Associate members, if any, shall be the candidates first considered for filling the vacancies, and shall be considered in the order of their longevity as associate members.
F. With respect to current members of the Committee who served as such for 20 or more years, said member's elected position on the Committee shall be vacated after the member has served over twenty years and he or she becomes a voting member of the Committee. This provision shall only be in force when the Committee has the full complement of 35 members as set forth in Paragraph A above.
G. Members may be removed in conformity with Section II of the Charter of the Democratic Party of the Commonwealth of Massachusetts.
Article IV - OFFICERS
A. The officers of this organization shall consist of a Chairperson (or co-Chairs), Vice Chairperson, Secretary, Treasurer and Affirmative Action, Outreach Advisor and such other officers as it may decide to elect.
B. There may be an Executive Committee consisting of the officers of the Committee and 4 others elected.
C. In the event of death, resignation or the permanent removal from the Committee of any of the above named officers, the Chairperson may appoint an interim officer until the next election, subject to a 2/3 vote of the Committee.
The Secretary of the Committee shall send a statement of such changes in the officers of the Committee immediately to the Secretary of the Commonwealth, to the Secretary of the Democratic State Committee and to the Town Clerk.
D. An officer may be removed from office during his/her term of office by a 2/3 vote of the Committee in a case of gross failure to perform the responsibilities of his/her office. In such situation, Paragraph C above will apply.
Article V - CHAIRPERSON
The Chairperson shall, in addition to the duties required by law, preside at all meetings of the Committee and shall have general charge and supervision of all Committee activities. He/She shall have the power to appoint all standing committees and such other special committees as are created from time to time. He/She shall have the power to call all special meetings of the Committee and all regular meetings at such time or times as may seem to her/him to be advisable, subject only to the vote of the Committee in fixing the number of regular meetings to be held during the course of the year. Inability the Chairperson to be available to preside over a scheduled meeting will not be grounds to cancel said meeting; in such case, the Vice-chair shall preside. In a case where another Democrat opposes the Chairperson for the same statewide elected office, the Chairperson must resign from that position. Said resignation must be submitted to the Vice-Chairperson no later than one day after the final date for filing of nomination papers with the Town Clerk.
Article VI - VICE CHAIRPERSON
The Vice Chairperson shall preside at all meetings of the Committee in the absence of the Chairperson. She/He shall perform all duties and have the powers of the Chairperson in the case of her/his temporary absence.
Article VII - SECRETARY
The Secretary shall keep a record (“minutes”) of all proceedings of the Committee. Said minutes shall be dated and shall include a record of all motions, including the names of the member making and seconding each motion. The results of all votes on motions shall also be recorded. The secretary shall provide a written copy of said record to each member of the Committee at the next meeting, and sooner if possible. The secretary shall retain a copy of all materials for any absent member or associate member and provide it to that person at the next meeting and which that person is present, or before if possible. The Secretary shall issue notice by mail and/or email to each member of each meeting of the Committee at least seven days prior to the date of the meeting. The Secretary shall, within ten days after the annual election of officers, file with the Secretary of the Commonwealth, the Secretary of the Democratic State Committee and the Town Clerk, a list of the officers and members of the Committee; and shall immediately file with the same officials a statement of the changes in the organization or membership of the Committee thereafter.
Article VIII - TREASURER
The Treasurer shall have the custody of all funds belonging to the Committee and shall pay all orders, subject to the approval of the Chairperson, and shall procure and file vouchers for all such payment. No expenditures of funds of the Committee shall be made by the Treasurer outside the regular activities or expense thereof except upon the approval of a majority of the Committee at a special or regular meeting. She/He shall submit a report of the financial condition and transactions of the Committee at all regular meetings. A detailed written report shall be provided at least semiannually-annually. Additionally, the Treasurer will file reports with the appropriate state and local offices with regard to fundraising.
Article IX - AFFIRMATIVE ACTION AND OUTREACH ADVISOR
The Affirmative Action and Outreach Advisor shall be responsible for developing strategies and activities to expand participation in the Committee of the Party’s Affirmative Action target groups.
Article X - CALLING A MEETING WITHOUT CONSENT OF CHAIRPERSON
A. In the event of a refusal or failure of the Chairperson of the Committee to call a meeting of the Committee, a majority of the Executive Committee may, in writing, order the Secretary of said Committee to call a meeting of the Committee.
B. Said Executive Committee shall have the power to act upon all matters pertaining to the Committee arising between the meetings of said Committee.
C. Seven members of the Committee can request a meeting by a petition in writing to the Secretary and the Secretary shall call such meeting within two weeks.
Article XI - QUORUM
A majority of the members of the Committee shall constitute a quorum for the transaction of business. If the number of members exceeds 20, one-third of the members shall constitute a quorum.
Article XII - BY LAWS COMMITTEE
There shall be a By Laws Committee appointed by the Chairperson from the duly elected members. The Chairperson shall designate the Chairperson of the By Laws Committee.
Article XIII - CHANGES IN THE BY LAWS
A. These By Laws may be amended or repealed at any regularly called meeting of the elected members of the Committee, provided such proposed change is in writing and is signed by the elected member proposing it and is in the hands of the Chairperson before the call of the next meeting, at which such proposal is to be acted upon. The proposed by law change shall be sent to all members with the announcement of the meeting. Members must be notified at least 30 days in advance. Bylaws may be changed by a two-thirds vote of Committee.
B. Such proposed changes in the By Laws shall be referred forthwith by the Chairperson to the By Laws Committee which shall make a report with its recommendations at the same meeting, if possible, but no later than the following meeting. Two-thirds of the elected members present and voting shall be necessary to overturn the report of the By Laws Committee or to approve the change in the By Law. By Law change proposals which contradict the provisions of the Massachusetts Democratic State Party Charter cannot be considered.
C. Unless and until amended or repealed by the elected members, these By Laws shall continue in effect from year to year and no formal motion shall be necessary at any meeting of the Committee in order that they continue in force.
Article XIV – AGENDA AND ORDER OF BUSINESS
A. Meeting agendas are the property of all members of the Committee. Any member may place an item on the written agenda by contacting the Chairperson or his/her designee at least 4 days in advance of a meeting. This provision is not intended to prevent any member from raising any issue under B-8 below.
B. The order of business at meetings shall be as follows:
1. Call the roll of officers and members and announcement of quorum (sign-in sheets may be used in lieu of roll call).
2. Review and approval of minutes.
3. Receive reports of officers, boards and standing committees.
4. Receive reports of special (select or ad hoc) committees.
5. Read all communications addressed to the Committee.
6. Address special orders.
7. Take up old or unfinished business.
8. Take up new business (including any issue that any member or associate member wishes to raise).
9. Receive State Committee Reports.
10. Hear any Speaker.
C. The order of business may be waived by a two-thirds vote of the full members present and voting.
Article XV - MEETINGS
Regular meetings of the Committee shall be held at least four times in non-election years and six times in election years, at least once each quarter. All meetings of the Committee will be conducted under Roberts Rules of Order, unless otherwise specifically stated in these By-laws. A Parliamentarian shall be appointed annually by the Chairperson, with the consent of the majority of the members of the Committee.
Article XVI REMOVAL OF LOCAL MEMBERS
Members and officers pledge themselves, as elected officials, to perform diligently and honorably their duties or resign. Members of town and ward committees may be removed by procedures guaranteeing adequate notice and due process and by a majority vote of the Committee for:
a. Failure to attend at least half of the regularly scheduled Committee meetings during any calendar year.
b. Public support for or financial contribution to an opponent of a nominee of the Democratic Party, which nominee publicly supports the platform of the Democratic party as adopted at the most recent state and national Democratic convention.
c. Public support for any candidate not endorsed by the Committee in which the member uses his/her Committee title, name of Committee office or makes any other reference to the Committee.
d. Unauthorized use of the Party name or resources.
e. Conviction, after appeals are exhausted, of a criminal offense other than a misdemeanor.
A member must be given an opportunity to resign before notice of the hearing on the question of removal is given to the membership of the Committee.
A member removed under this section shall have 30 days to appeal to the Judicial Council (State Committee), and the vacancy may not be filled in such case until the final decision of the Judicial Council is made.
Article XVI MEMBER DUES
Dues shall be established annually by majority vote of the Committee